Minutes - YRARC Board of Directors 2017-06-20

Meeting held in the Magna Centre, Multi Purpose Room 1. Called to Order at 19:00 by Chris VE3NRT
Board members attending:

• Chris VE3NRT Pres.
  
• John VE3IPS V. Pres.
  
• John VA3JI Treasurer
  
• Geoff VA3GS
  
• Eric VE3EB
  
• Doug VE3ATP
  
• David VA3DCY Secty
  
• Rick VA3VO
  
• Barry VA3LLT
  

Absent: Steve VE3UT Other attending: Charles VA3TTB, Mike VA3MCT Secretary's note: Board members finishing their terms are Chris VE3NRT, John VA3JI, Doug VE3ATP and Steve VE3UT. Newly elected board members are Chris VE3NRT, Steve VE3UT, Charles VA3TTB and Mike VA3MCT

1. Approval of agenda and declaration of conflict of interest: Chris VE3NRT
   
   • Additional item: Internet link for trailer- Doug VE3ATP
     
   • Motion to adopt the agenda, moved Geoff VA3GS, seconded Barry VA3LLT. Carried.
     
2. Minutes: David VA3DCY. Motion to adopt the minutes of the 2017/05/16 meeting, moved John VA3JI, seconded John VE3IPS. Carried.,
   
3. Treasurer's Report: John VA3JI
   
   • Opening Balance 2016/06/01 (Balance available to members on request to secretary)
     
     • Income: Field Day food (pre-pay) $300.00
       
     • Field Day food (pre-pay) $15.00
       
     • Total income $315.00
       
   • Expenditures: Barry – gas for trailer gen. $7.54
     
   • Geoff – AGM food $46.97
     
   • Info cards (printing) $135.60
     
   • Field Day food $1050.00
     
   • Total expenditures -$1,240.11
     
   • Closing Balance 2017/06/20 (Balance available to members on request to secretary)
     
   • Moved by John VA3JI, seconded by Rick VA3VO to adopt the treasurer's report. Carried.
     
4. Field Day Report: Rick VA3VO
   
   • We have purchased the non-perishable food items.
     
   • The tower trailer has been delivered by Doug VE3ATP.
     
   • The meat has been purchased.
     
   • The 30lb propane tank has been filled, but it expires next month. We will need to replace the tank.
     
   • It is undecided what band(s) to use for GOTA.
     
   • Invitations to area officials have been sent, but no response has been received yet.
     
5. Public Service Report: Eric VE3EB. Past events were the Mount Albert 5K Walk/Run, June 3 and the Aurora Street Sale, June 4, with both events having a good turnout from members. Unfortunately the Police Venturers were not able to attend the Aurora event as hoped. Upcoming events include the Sharon Temple Heritage Day on June 8, the Sharon Temple Canada Day celebration on July 1 and the Newmarket music festival in mid August.
   
6. Trailer: Barry VA3LLT. Motion 2017-06-20-6 to approve payment $126.00 for gas for the trailer generator. Moved Geoff VA3GS, seconded Rick VA3VO. Carried.
   
7. Board Officers and Responsibilities: Chris VE3NRT. Chris gave a brief explanation of the duties of officers of the club, including the president, vice-president, treasurer and secretary, plus other board and committee responsibilities.
   
8. Hamfest: Geoff VA3GS
   
   • Geoff announced the new prices for admissions at the hamfest. Admission, now $8 per person (up $1 from $7) and the price for tables, now $27 (down $1 from $28).
     
   • The Aurora Lions Club will again be asked to do the catering.
     
   • The date is Saturday November 4.
     
9. Trailer Internet: Doug VE3ATP
   
   • Doug offered the club an available antenna on his tower at 300' for an internet link to the trailer.
     
   • Two 900 MHz radios would be needed – one at his site and one in the trailer.
     
10. EmComm: John VE3IPS. For the recent SET, the trailer was used at the Bales Drive as the hub of the operation. Communication was set up with the regional EOC and with mobiles around the region. Markham needs work to reach Bales Drive (little or no communication possible). John is in contact with Bonnie to coordinate future events.
    

Meeting adjourned at 20:00 Moved by Eric VE3EB, seconded by John VA3JI. Carried
On-Line Motion 2017-06-22-1 to approve payment $785.80 for Markham Fair hamfest deposit.