Tuesday, 19 September 2017

Minutes - YRARC Board of Directors 2017-06-20

Meeting held in the Magna Centre, Multi Purpose Room 1. Called to Order at 19:00 by Chris VE3NRT
Board members attending:
  • Chris VE3NRT Pres.
  • John VE3IPS V. Pres.
  • John VA3JI Treasurer
  • Geoff VA3GS
  • Eric VE3EB
  • Doug VE3ATP
  • David VA3DCY Secty
  • Rick VA3VO
  • Barry VA3LLT
Absent: Steve VE3UT Other attending: Charles VA3TTB, Mike VA3MCT Secretary's note: Board members finishing their terms are Chris VE3NRT, John VA3JI, Doug VE3ATP and Steve VE3UT. Newly elected board members are Chris VE3NRT, Steve VE3UT, Charles VA3TTB and Mike VA3MCT
  1. Approval of agenda and declaration of conflict of interest: Chris VE3NRT
    • Additional item: Internet link for trailer- Doug VE3ATP
    • Motion to adopt the agenda, moved Geoff VA3GS, seconded Barry VA3LLT. Carried.
  2. Minutes: David VA3DCY. Motion to adopt the minutes of the 2017/05/16 meeting, moved John VA3JI, seconded John VE3IPS. Carried.,
  3. Treasurer's Report: John VA3JI
    • Opening Balance 2016/06/01 (Balance available to members on request to secretary)
      • Income: Field Day food (pre-pay) $300.00
      • Field Day food (pre-pay) $15.00
      • Total income $315.00
    • Expenditures: Barry – gas for trailer gen. $7.54
    • Geoff – AGM food $46.97
    • Info cards (printing) $135.60
    • Field Day food $1050.00
    • Total expenditures -$1,240.11
    • Closing Balance 2017/06/20 (Balance available to members on request to secretary)
    • Moved by John VA3JI, seconded by Rick VA3VO to adopt the treasurer's report. Carried.
  4. Field Day Report: Rick VA3VO
    • We have purchased the non-perishable food items.
    • The tower trailer has been delivered by Doug VE3ATP.
    • The meat has been purchased.
    • The 30lb propane tank has been filled, but it expires next month. We will need to replace the tank.
    • It is undecided what band(s) to use for GOTA.
    • Invitations to area officials have been sent, but no response has been received yet.
  5. Public Service Report: Eric VE3EB. Past events were the Mount Albert 5K Walk/Run, June 3 and the Aurora Street Sale, June 4, with both events having a good turnout from members. Unfortunately the Police Venturers were not able to attend the Aurora event as hoped. Upcoming events include the Sharon Temple Heritage Day on June 8, the Sharon Temple Canada Day celebration on July 1 and the Newmarket music festival in mid August.
  6. Trailer: Barry VA3LLT. Motion 2017-06-20-6 to approve payment $126.00 for gas for the trailer generator. Moved Geoff VA3GS, seconded Rick VA3VO. Carried.
  7. Board Officers and Responsibilities: Chris VE3NRT. Chris gave a brief explanation of the duties of officers of the club, including the president, vice-president, treasurer and secretary, plus other board and committee responsibilities.
  8. Hamfest: Geoff VA3GS
    • Geoff announced the new prices for admissions at the hamfest. Admission, now $8 per person (up $1 from $7) and the price for tables, now $27 (down $1 from $28).
    • The Aurora Lions Club will again be asked to do the catering.
    • The date is Saturday November 4.
  9. Trailer Internet: Doug VE3ATP
    • Doug offered the club an available antenna on his tower at 300' for an internet link to the trailer.
    • Two 900 MHz radios would be needed – one at his site and one in the trailer.
  10. EmComm: John VE3IPS. For the recent SET, the trailer was used at the Bales Drive as the hub of the operation. Communication was set up with the regional EOC and with mobiles around the region. Markham needs work to reach Bales Drive (little or no communication possible). John is in contact with Bonnie to coordinate future events.
Meeting adjourned at 20:00 Moved by Eric VE3EB, seconded by John VA3JI. Carried
On-Line Motion 2017-06-22-1 to approve payment $785.80 for Markham Fair hamfest deposit.

Monday, 18 September 2017

Minutes - YRARC Board of Directors Meeting 2017-08-15

Meeting held in the Magna Centre, Multipurpose Room 1. Called to Order at 19:02 by Steve VE3UT.
Board members attending:
  • Barry VA3LLT
  • Charles VA3TTB
  • Chris VE3NRT
  • David VA3DCY
  • Eric VE3EB
  • Geoff VA3GS
  • John VE3IPS
  • Mike VA3MCT
  • Steve VE3UT.
Absent: Rick VA3VO. Others attending: none
  1. Approval of Agenda & declaration of conflicts of interest. Amendments: none. Motion: To adopt the agenda. Moved Eric VE3EB, seconded Chris VE3NRT. Carried.
  2. Minutes: Motion: To adopt the minutes of Board Meeting 2017/07/18. Moved Charles VA3TTB, seconded Geoff VA3GS. Carried.
  3. Election of President: Moved by Eric VE3EB, seconded by Charles VA3TTB that Chris VE3NRT be nominated for the office of president. No one else stood for election. By a unanimous vote, Chris VE3NRT becomes the new president. Carried. As newly elected president, Chris now chaired the meeting.
  4. Election of Treasurer: Moved by Barry VA3LLT, seconded by Steve VE3UT that Charles VA3TTB be nominated for the office of treasurer. There were no other nominations. By a unanimous vote, Charles VA3TTB becomes the new treasurer. Carried.
  5. Actions arising from previous board meeting: Steve VE3UT.
    • David and Steve met to finish the Summer Field Day accounts.
    • The Markham Fair cheque has been delivered.
    • The go-kits are to be re-called.
    • Inventory tags – to be followed-up.
    • Access updated to allow new board members access to the membership database.
    • Outreach by Mike and Eric at the farmer's market – Newmarket Music Festival booth.
    • Cheque for trailer insurance has been sent.
    • Bank signatures for the new executive need to be done.
  6. Treasurer’s Report: Not available.
  7. Committee Reports:
    1. Trailer: Barry VA3LLT. The trailer needs a clean-up. Some storage containers have been broken during transit. Barry will buy new replacement containers. Motion: 2017-08-15-7a to allot $200.00 for trailer maintenance. Moved Barry VA3LLT, seconded Geoff VA3GS. Carried.
    2. Repeaters: Steve VE3UT.
      • Steve needs to travel at times to get test equipment from Bruce VE3BV, and requested re-approval to pay for gas for extended travel. Approval unanimous.
      • Mike VA3MCT asked about repeater operation during the during the planned SET where there will be no power for an extended period. Only VE3YRA would have extended operation, the other repeaters have only battery backup.
      • Motion: 2017-08-15-7b to allot $200.00 for repeater maintenance. Moved Steve VE3UT, seconded Geoff VA3GS. Carried.
    3. Hamfest: Geoff VA3GS. Information is on the RAC web site, and information will be passed out at Junk-in-the-Trunk on August 25. Mailings are to be sent.
    4. Web Site: Mike VA3MCT. Mike has built a new web site with information from the existing site. He will present it to the board for comments and approval. Next step will be to check the domain, but the site will not go on-line until after the hamfest.
    5. Property: Rick VA3VO. No report.
    6. Public Service: Eric VE3EB
      • A past event was at the Sharon Temple on July 22.
      • Eric and Mike attended the Newmarket Farmer's Market and distributed “QSL” cards with interest from the public.
      • The upcoming Newmarket Music Festival needs additional help from members.
      • Sunday October 2 is the date for Run for the Cure.
    7. EmComm: John VE3IPS. Mike VA3MCT will become the new RAC Emergency Coordinator for York Region instead of John. We should do our own “SET” like exercise within York Region to test our own internal communication.
    8. Field Day: Steve VE3UT
      • Motion: 2017-08-15-7ha to pay $50.49 to David VA3DCY for gas for field day generators. Moved Geoff VA3GS, seconded John VE3IPS. Carried.
      • Motion: 2017-08-15-7hb to pay $71.85 to Rick VA3VO for gas for field day generators. Moved Geoff VA3GS, seconded John VE3IPS. Carried.
  8. Other Business:
    • Possible donation of a trailer: Steve VE3UT. Steve offered a tent trailer to the club for the club's use. It was noted that there would be problems (costs) if owned by the club, and potential storage issues if parked with the EmComm trailer and the tower trailer. Geoff suggested parking it at Al's Tack Shop. Steve will investigate.
    • IRLP: Chris VE3NRT wishes to pass the IRLP construction to someone else. He will maintain/update the software on the Raspberry Pi. Steve VE3UT offered to take over the project. Chris would host the finished project.
    • Harvey Bell Award: We need to get the Harvey Bell Award returned, and make a new label and award it to DonVE3IXJ at the September meeting.
    • The Secretary, David VA3DCY will issue a recall notice for the Go Kits.
    • Barry VA3LLT mentioned a new tower to be erected in Georgina. He will investigate.
Meeting adjourned 20:40. Moved Geoff VA3GS, seconded Eric VE3EB. Carried

Friday, 18 August 2017

Upcoming Club Meetings

We begin another meeting season on the first Tuesday of September at the Sharon Temperance Hall at 7:30pm. Our Fall meeting presentations have been set as follows.

  • September 5th: Grant VE3XTV will be bringing along ATV hardware to show what it can do. If you have a receiver bring it with you. The receivers used are standard free to air Satellite receive, for analog FM or digital DVB-S with a Mpeg2 decoder, the IF range is 950 to 2150 MHz; our 23cm band is from 1240 to 1300 MHz. As for the 13cm band (2.3 GHz up to 2.45 GHz) he will bring along a few Satellite down-converters to receive the repeater output at 2370 MHz.

  • October 3rd: Hugh VE3AYR will talk about the VIMY100 special event station.

  • November 7th: John VA3KOT will give a presentation on NBEMS (Narrow Band Emergency Message System).
We are in need of presentations for the club meetings January - May 2018. If you have one that you like to make or know of some one who might do one please let me know.

Thank you Geoff VA3GS for putting this together.

Wednesday, 16 August 2017

Minutes - YRARC Board of Directors 2017-07-18

Meeting held in the Magna Centre, Multipurpose Room 1. Called to Order at 19:15 by Geoff VA3GS. Board members attending: Barry VA3LLT, David VA3DCY, Eric VE3EB, Geoff VA3GS, Mike VA3MCT, Rick VA3VO, Steve VE3UT. Absent: Charles VA3TTB, Chris VE3NRT, John VE3IPS. Others attending: John VA3JI.
  1. Approval of Agenda & declaration of conflicts of interest. Amendments: There was no prepared agenda.
  2. Election of President. There was no one elected as president
  3. Election of Officers.
    • Moved by Rick VA3VO, seconded by Eric VE3EB that Steve VE3UT be nominated for the office of vice-president. There were no other nominations. Steve VE3UT becomes the new vice-president. Carried.
    • There was no one elected as treasurer.
    • Moved by Steve VE3UT, seconded by Eric VE3EB that David VA3DCY be nominated for the office of secretary. There were no other nominations. David VA3DCY becomes the new secretary. Carried.
  4. Other appointments:
    • Repeater: Steve VE3UT
    • WYNSORC: Geoff VA3GS
    • Public Service: Eric VE3EB
    • EmComm/ARES: John VE3IPS and Mike VA3MCT
    • Membership: Barry VA3LLT
    • Property: Rick VA3VO
    • Trailer: Barry VA3LLT
    • Media & Communications: (not filled)
    • Field Day: Steve VE3UT
    • Meeting Programs: Geoff VA3GS
    • Hamfest: Geoff VA3GS
    • Web Site: Mike VA3MCT
    • Training: Geoff VA3GS
    • Moved that the positions be filled by the directors listed above by Geoff VA3GS. Seconded by Mike VA3MCT. Carried. As newly elected vice-president, Steve VE3UT now chaired the meeting.
  5. Minutes: David VA3DCY. Motion: To adopt minutes of Board Meeting 2017/06/20. Moved Barry VA3LLT, seconded Geoff VA3GS. Carried.
  6. Treasurer’s report: John VA3JI (past treasurer)
    • Balance at end of Fiscal Year 2017: [Balance available to members on request to club secretary]
    • Transferred to Fiscal Year 2018: [Balance available to members on request to club secretary]
    • There were no transactions.
    • Closing Balance 2017/07/18: [Balance available to members on request to club secretary]
    • Motion: To adopt the treasurer’s report and to thank John VA3JI for a job well done. Moved Geoff VA3GS, seconded Steve VE3UT. Carried.
  7. Field Day: Steve VE3UT
    • Steve mentioned that Peter VE3PBT will not be able to cook next year. We will need other arrangements.
    • Steve and David will meet to complete the field day accounts.
      These are the results of Summer Field Day 2017:
      160m –3 qso20m cw – 32 qso
      80m cw – 55 qso20m dig – 37 qso
      80m dig – 12 qso20m ph – 455 qso
      80m ph – 183 qso15m ph – 12 qso
      40m cw – 476 qsoSat – 64 qso (an all time record)
      40m dig – 181 qsoGOTA – 22 qso
      40m ph – 142 qso
      We also received bonus points for running on generators, media, agency, youth involvement,copying the W1AW bulletin and safety.
  8. Public Service: Eric VE3EB
    • Eric thanked those who participated at the Canada Day event at the Sharon Temple.
    • There will be another Sharon Temple event on Sunday 2017/07/23.
    • The Newmarket Music Festival will return to the Newmarket Riverwalk Commons with new dates 2017/08 /25 to 27.
  9. Trailer: Barry VA3LLT. The trailer needs a clean-up and a complete inventory.
  10. Hamfest: Geoff VA3GS. Information has been sent to vendors, and is also on the RAC website. On-Line Motion: 2017-06-22-1 to pay $785.80 for the Markham Fair - Hamfest Deposit. Moved Geoff VA3GS, seconded David VA3DCY. Carried.
  11. Property: Rick VA3VO
    • We need to decide what goes on the inventory list.
    • It was decided to recall all go-kits and replace any missing items. The go-kits will be recalled for the September meeting.
    • The new inventory list of equipment should include serial numbers (if available) and inventory tags should be added to all equipment, including power supplies and repeaters.
    • John VA3JI suggested creating an on-line data base, accessible to all board members, and John volunteered to set up the data base.
  12. Programs and Classes: Geoff VA3GS. At the September meeting, Grant VE3XTV will be our speaker.
  13. Repeaters: Steve VE3UT. Doug VE3ATP has a 900 MHz antenna that could be used for an ATV repeater and a data link radio. Motion: That Grant VE3XTV be allowed to operate at TV repeater, and use the call sign VE3YRC for a period of one year. Moved Mike VA3MCT seconded Geoff VA3GS. Carried.
  14. Membership Database: John VA3JI. John will update the list of board members who will be allowed access to the database
  15. Trillium Grant: Eric VE3EB
    • Eric suggested that we hold off until the fall, before proceeding with a grant proposal and application.
    • Eric also suggested using a Drop-box for board documents.
  16. Outreach: Mike VA3MCT. We need to approach the public to create awareness of our club, typically a table at a library or a farmer's market, to pass out information to the public.
Meeting adjourned at 21:05. Moved Geoff VA3GS, seconded Eric VE3EB. Carried.
  • Trailer insurance: On-line Motion: 2017-07-21-1 to pay $811.00 for trailer insurance. Moved David VA3DCY seconded Chris VE3NRT. Carried.
  • On-line Motion: 2017-07-21-2 that we authorize John VA3JI to act as interim treasurer, and give him the authority to sign the cheque for the trailer insurance on behalf of the board. Moved David VA3DCY seconded Chris VE3NRT. Carried.

Sunday, 4 June 2017

Minutes - YRARC General Meeting 2017-03-07

Meeting held in the Sharon Temperance Hall. Called to Order at 19:32 by Chris VE3NRT
  1. Welcome & Introductions – Chris VE3NRT
  2. Adoption of the Minutes from the 2017/01/03 and 2017/02/07 general meetings, moved Rick VA3VO and seconded Jack VA3UU. Carried.
  3. Treasurer’s Report – John VA3JI
    • Opening Balance 2017/02/01 [Available to members on request to club Secretary]
    • Income: Membership dues $25.00
    • Expenditures: None
    • Closing Balance 2017/03/07 [Available to members on request to club Secretary]
    • Moved the treasurer's report be adopted, by Glen VE3AU, seconded Jack VA3UU. Carried
  4. Trillium Grant – Eric VE3EB. We will probably not have a proposal by June, for a July submission.
  5. Field Day – Steve VE3UT.
    • At Winter Field Day, Charles VA3TTB made his first ever QSOs. Our final score (6348) was much better than 2 years ago (2015), however the ground rods were frozen into the ground after thaw/freeze cycles, and we need a solution to lower our generator fuel costs. For Summer Field Day, Steve will be away in May and June, and Rick VA3VO will be in charge. We will be at the same location – Al's Tack Shop, 4812 Vandorf Rd. The property has been divided and all stations will be on one property.
    • Peter VE3PBT has checked food costs, which were up by 3.7% in 2015 and up 2.3% in 2016. The increase for 2017 could be 13% over last year because of rising food costs and basic supplies (plates, knives, forks) also need to be replaced.
    • The cost per person for food could possibly increase from $10 to $15 or $20 if he club only pays for fuel and toilets, and does not subsidize the food costs.
    • We will need to know by the AGM how many members will want meals at Field Day in order to purchase adequate food.
  6. Projector – Steve VE3UT. We need a new projector, and the proposed cost is $500 plus tax. Moved by Mike VE3MKX, seconded by Rick VA3VO, that we purchase the projector for $500 plus tax. Carried
    EmComm – John VE3IPS. At the last Fox Hunt, 15 people participated. The next Fox Hunt will be on March 25, meeting at McDonalds in Aurora, between 08:00 and 08:30. All go-kits need to have their batteries charged. There will be an EmComm SET in May.
  7. Membership – Barry VA3LLT. We have 3 new members, 40 regular members, 5 associate members, 17 family members and 9 life members. Total members 71.
Break 20:04 – 20:20

Guest Speaker Mike VE3MKX. Mike spoke on one his other hobbies - Weather Observation and Recording.

He spoke about the data that can be collected with a weather station and observation, including temperature, precipitation, wind speed and direction, visibility, atmospheric pressure, hours of sunshine, cloud cover and types of clouds. Quality equipment is better, since it will often last longer and can yield more accurate information that lower end equipment.

The data obtained could just be retained for personal reference, or shared with others.

Popular web sites include weather.gc.ca (Cdn weather) ncdc.noaa.gov (US weather) lightningmaps.org and wundergound.com

Saturday, 3 June 2017

Minutes - General Meeting 2017-04-04

Meeting held in the Sharon Temperance Hall. Called to Order at 19:30 by Chris VE3NRT. Total members attending: 32
  1. Welcome & Introductions – Chris VE3NRT
  2. Adoption of the Minutes from the 2017/03/07 general meeting postponed until May.
  3. Harvey Bell Award: Nominations for the Harvey Bell award should be forwarded to the board and/or the secretary for consideration.
  4. Bylaws: Suggestions for changes or amendments to the bylaws should be forwarded to the board and/or the president for consideration.
  5. 3D Printing: The Barrie ARC has been making useful amateur related items such as PowerPole breakouts and Pi cases using a 3D printer. Mike VE3MKX had some of the items for sale and display. See also http://barrie-wax-group.dyndns.org/
  6. Field Day and Repeater Report – Steve VE3UT:
    • Summer Field Day will be at the same location as last year – Al's Ride on Vandorf Rd. Steve will visit the site in the next few weeks to plan a new layout, since the property has been subdivided and we will need to fit our stations within the new boundaries.
    • Food Costs are increasing, with a possible increase in the price of 'food tickets'.
  7. There has been recent malicious interference on our repeaters, resulting in a letter being sent to IC, making a formal complaint about the offender. Since IC may now be monitoring our repeaters, each user is reminded to properly identify and use proper operating procedures. If necessary, we may possibly be required to shut down links between repeaters, or shut down repeaters.
  8. Field Day Food – Peter VE3PBT: Food costs were $814 in 2014, $844 in 2015 and $864 in 2016. For 2017 the expected cost will be $976 (almost $1000). In order to purchase the proper amount of food, we need a commitment of the numbers attending SFD and wanting to be fed by the AGM in June. Doug VE3VS asked 'how many would be attending' and the answer was approximately 50 based on past attendance. Doug proposed charging $15 per person this year (50 x$15 = $750) to better cover the food costs. A show of hands supported his proposal.
    Peter's daughter Sherri, is currently in hospital, recovering from surgery. In past years she has helped Peter in the Field Day Kitchen, but will likely not be able to participate this year. As a result, this year Peter will need extra help in the kitchen from club members.
  9. Treasurer’s Report – John VA3JI
    • Opening Balance 2017/03/01 [Balance available to members on request to Secretary]
    • Income: Membership dues $75.00
    • Expenditures: New projector $536.73
    • Closing Balance 2017/04/04 [Balance available to members on request to Secretary]
    • Moved the treasurer's report be adopted, by John VA3JI, seconded Brian VE3IBW. Carried
  10. Auditor: We need a new auditor, since our present auditor is not able to continue in the position. The auditor can not be currently on the board, but professional accreditation is not required. Doug Smith VE3XV, a new member, volunteered for the position.
  11. Public Service – Eric VE3EB. There are currently 9 public service events posted on the Yahoo group. Other events need to be confirmed.
  12. EmComm – Robert VA3BXG. The last 2 EmComm meetings have been cancelled due to low participation. The next meeting will be cancelled, due to the Easter weekend. There will be a SET (simulated emergency test) on Saturday May 27 for the Golden Horseshoe area, including the Western New York and Barrie areas. Instead of activating areas like EOCs, the focus will be on setting up temporary stations (probably outside) at arenas, community centres or similar locations in your own neighbourhood, where emergency shelters could possibly be located. Communication will be made using 2m equipment (subject to change). The SET would run from 08:00 to 13:00.

Break 20:10 – 20:25

Guest Speaker Bob VE3WY – “Antennae for Limited Space”. A 1/4 wave 80m vertical antenna would be approximately 62ft high, and the ground radials would be approximately 60ft long (in all directions). Guying the tower at 60 degrees would require 70 ft of ground space. If the height of the antenna was reduced to 30ft and bottom loaded, the match would be bad. If centre loaded the match would improve, and with a top hat, the match would be better. All of the radiation patterns would be similar.

A 30ft tall, 100ft horizontal inverted “L” antenna would also have gain.

An 80m horizontal dipole would be approximately 128 ft long, with an impedance of approximately 72 Ohms (in free space). Height above ground affects impedance and the radiation pattern. At 15ft above ground the impedance would be only 7.4 Ohms and the pattern would be vertical. At 30ft above ground, the impedance would be 26.6 Ohms, at 60ft above ground, 75 Ohms and at 100' above ground, 95 Ohms. At greater heights, the pattern would become less vertical and more horizontal.

If the dipole was shortened to 60ft long with loading coils 15ft from centre, the impedance would be 44.4 Ohms (in free space). The result: it is possible to fit an antenna into limited space (including the attic of a townhouse, and watch the cable company go crazy looking for their faulty installations).

Meeting adjourned at 21:05.

Friday, 2 June 2017

Minutes YRARC Board of Directors 2017-04-18

Meeting held in the Magna Centre, Multi Purpose Room 1. Called to Order at 19:10 by John VA3JI – meeting later chaired by John VE3IPS. Board members attending: John VE3IPS V. Pres. John VA3JI Treasurer, Steve VE3UT, Geoff VA3GS Eric VE3EB, Doug VE3ATP, David VA3DCY Secty, Rick VA3VO, Barry VA3LLT. Absent: Chris VE3NRT Pres. Others attending: Doug VE3XV
  1. Approval of agenda and declaration of conflict of interest: John VA3JI. Motion to adopt the agenda, moved Geoff VA3GS, seconded Eric VE3EB. Carried.
  2. Minutes: David VA3DCY. Motion to adopt the minutes of the 2017/03/21 meeting, moved David VA3DCY, seconded Barry VA3LLT. Carried.
  3. Treasurer's Report: John VA3JI
    • Opening Balance 2016/04/01 [Available to members on request to secretary]
    • Income: Dues $50.00
    • Expenditures: None $0.00
    • Moved by John VA3JI, seconded by Geoff VA3GS to adopt the treasurer's report. Carried.
  4. Summer Field Day: Steve VE3UT.
    • Steve is working with Peter VE3PBT to create a food budget. At the last general meeting it was proposed that we charge $15 per person for food for the weekend meals. Following a discussion it was decided to charge $15 per person for Field Day food if payment is received by the annual general meeting (AGM) in June. The charge would increase to $20 per person if payment is received after the cut-off date. The purpose of having 2 different prices, is to encourage members to commit early, so that Peter can better estimate the quantity of food to buy. We will issue wrist bands at check-in as proof of payment.
    • Moved by Steve VE3UT, seconded by Geoff VA3GS that we charge $15 per person for Field Day food, if paid by the AGM, and $20 per person if paid after the AGM. Carried.
  5. Trailer Hilomast: Barry VA3LLT
    • The top section of the mast needs repair. Barry VA3LLT and Steve VE3UT removed the top section of the mast and brought it to the meeting to show the damage. They had previously taken the mast section to 'Rob the machinist' a friend of Rob VE3RQB.
    • The mast had split along the very thin section where a key way was cut into the material, likely caused by water entering the tubing, remaining there during the winter and freezing.
      (There was discussion about removing the top section, draining it and adding antifreeze to prevent future damage.)
      Rob gave them several options to repair the mast section.
    • Welding the crack was not an option since the heat would likely bend the tubing making it useless as a mast section.
      • Option 1 – insert a solid bar inside to reinforce the existing tube. Cost about $40 to $50
      • Option 2 – make a new tube from thicker aluminum. Cost about $230
      • Option 3 – make an new top section from solid aluminum with a 10” hole drilled in the top. Cost about $250
    • The 3 options were voted on to determine which option to choose. Option 1 – 2 votes, Option 2 – 5 votes, Option 3 – 2 votes.
    • Moved by Rick VA3VO, seconded by Steve VE3UT that we proceed with option 2 to have the mast section repaired locally with a cost of $300 max. Carried
    • Moved by Rick VA3VO, seconded by Barry VA3LLT that because we need the repairs done a quickly as possible, this should be considered an emergency repair, and it would not need to be approved in advance by the membership. Carried
  6. Public Service: Eric VE3EB
    • There will be no MADD ride or EMS ride.
    • The first event will be the Mount Albert 5K Walk/Run on June 3.
    • Future events include: Mount Albert 5K Walk/Run - June 3, Aurora Street Festival – June 4, Sharon Temple Heritage Celebration - June 8, Sharon Temple Canada Day - July 1,
      Sharon Temple Sharon Soundbites - July 23, Newmarket Music Festival (returned to the old location - Riverwalk Commons) – Aug. 25, 26 & 27, Sharon Temple Illumination - Sept. 8, Sharon Temple Weaving Words - Sept. 17 and Run for the Cure Richmond Hill - Oct 1.
    • Eric would like to have pamphlets to hand out at public service events, and will investigate the cost.
    • The web site needs to be updated. Someone with Joomla experience is needed. It was suggested that a contest for students (similar to the contest for a new club logo a few years ago) might be a possibility.
      The web site should be downsized to make it more manageable.
    • Moved by Rick VA3VO, seconded by John VA3JI that Geoff VA3GS and Eric VE3EB explore updating the web site. Carried
  7. Auditor: Doug VE3XV
    • Doug presented his interim audit report.
    • There were procedures where he found them to be acceptable.
    • Some items such as inventory and insurance would need further investigation before his final report.
  8. Hamfest: Geoff VA3GS
    Geoff proposed that for the hamfest this fall, that we rent halls 1 and 2 and not halls 2, 3 and 4.
    Hall 1 is now available and would be large enough to hold all of the vendors that have been in halls 3 and 4. Hall 2 would continue to be the assembly area before the event opened. Further discussion to be held at a later time.
  9. Foxhunt: John VE3IPS. No further foxhunts are being planned at this time.
  10. EmComm: John VE3IPS. The status of further EmComm meetings is unknown. The Trillium Grant proposal is on hold.
  11. D-Star: John VE3IPS. There is an upgrade to D-Star. John will investigate.
  12. Hammond Museum: John VE3IPS. The date for the visit to the museum is Saturday June 17.
  13. Trailer repairs: Rick VA3VO. The brakes on the railer need to be adjusted. This will be discussed at the nest meeting.
Meeting adjourned at 21:30. Moved by John VA3JI, seconded by Steve VE3UT. Carried